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Back office for plumbing contractors

Service calls, remodels, and new construction all run through one clean set of books. Invoicing, job costing, progress billing, payroll, and month-end — handled on QuickBooks Online with your field app.

What We Handle

From the emergency call to the CPA handoff

The full financial back office for a plumbing business — service, repair, and project work, each costed and billed correctly.

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Invoicing & Collections

Every completed job billed, payments applied, and old balances chased — including after-hours and emergency calls.

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Job Costing

Profit per job — parts, fixtures, and labor tracked across service, repair, and remodel work.

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Progress & Deposit Billing

Larger jobs billed by stage — deposits held as customer deposits and recognized as work is completed.

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Supply-House Bills & 1099s

Distributor and subcontractor bills entered, coded to jobs, paid on approval, 1099s ready all year.

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Payroll & Field Labor

Plumber and apprentice hours flow into job costing; payroll runs on time on your approval.

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Month-End & Reporting

Reconciled books, P&L, and job-profitability reports — plus a clean year-end package for your CPA.

What's Different About Plumbing

The overlay that keeps plumbing books right

The core handles the bookkeeping. These are the plumbing-specific things a generalist bookkeeper gets wrong — and we get right.

  • Repair vs. capital improvement sales tax, coded by state
  • New-construction work treated differently from service
  • Progress billing & deposits on remodels and larger jobs
  • Materials markup and fixture costs tracked to the job
  • Permit & inspection fees costed to the right job
  • Subcontractor bills flagged for 1099 tracking
The Tools We Work In

Your stack, run for you

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Jobber

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QuickBooks Online

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Ramp

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Gusto Payroll

Already on ServiceTitan, Housecall Pro, or another field app? We work with what you have — Jobber is just our default recommendation.

Stay on the tools. We've got the books.

Free 30-minute assessment of your current setup — no obligation. We'll show you what clean, job-costed plumbing books look like.

Get a Free Assessment