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Property accounting, back office & full management

Everything your portfolio needs to run cleanly — from the books alone to the entire operation. Choose the level of support that fits, and step up whenever you're ready.

Choose Your Level

Three ways to work with us

Each offering builds on the one before it. Start with clean books, add full operations, or hand us the whole property.

Offering 1

Accounting Only

The books, done right — for owners and managers who run their own operations but want professional financials and reporting.

  • Bookkeeping & general ledger in Buildium
  • Operating & trust/security-deposit reconciliations
  • Monthly owner disbursement statements
  • Income & expense reporting by property
  • Year-end owner reports & 1099 preparation
Offering 2

Back-Office Operations

We run the full financial back office so your team can focus on the properties, not the paperwork.

  • Everything in Accounting Only
  • Online rent collection, billing & late fees
  • Delinquency reporting & follow-up
  • Vendor bills, approvals, payments & 1099s
  • Maintenance & work-order cost accounting
Full Service

Full Management

We run the property day to day. Leasing and renewals are handled through an independent, third-party licensed broker we partner with, executed on your approved terms.

  • Everything in Back-Office Operations
  • Make-ready coordination & market rent analysis
  • Marketing & tenant placement via a partner licensed broker
  • Fair Housing / FCRA-compliant screening
  • Compliant lease & renewal execution as your agent
MPMS is not a licensed real estate brokerage. Under Full Management, all leasing and brokerage activity is performed by an independent, third-party licensed real estate broker we partner with. MPMS coordinates and, where you designate, executes leases and renewals on your behalf as your appointed agent — always on terms you approve. Broker fees are separate and handled per state law.
What We Handle

The full property back office

Every financial and operational function of running a portfolio — configured to a single standard and operated by specialists.

📋

Owner Statements & Reporting

Professional, timely owner statements every month — with the detail investors and owners expect.

  • Monthly owner disbursement statements
  • Income & expense summaries by property
  • Year-end owner reports & 1099 prep support
  • Custom reporting for multi-property portfolios
🏘️

Property Management Accounting

Full-cycle property accounting inside Buildium — the system of record — accurate and audit-ready.

  • Tenant ledger management & rent posting
  • Security-deposit accounting in a dedicated trust account
  • Operating & trust bank reconciliations every close
  • Maintenance expense tracking by unit
💸

Rent Collection & Tenant Billing

Online rent workflows that reduce late payments and eliminate manual follow-up.

  • Online rent (ACH & card) setup in Buildium
  • Lease charge scheduling & late-fee rules
  • Consistent delinquency notices & follow-up cadence
  • Other income: pet rent, parking, utility reimbursements
🔧

Maintenance & Vendor Management

Vendor payments and maintenance costs, organized and tied to the right unit.

  • W-9 collection before first payment; vendor 1099 tracking
  • Bill entry, coding & approval workflow
  • Work-order cost tracking by property
  • Capital vs. repair classification
🔑

Leasing & Renewals (Full Management)

Vacancies filled and leases renewed — compliantly, on owner-approved terms, via an independent third-party licensed broker we partner with.

  • Make-ready coordination & recommended rent
  • Licensed-broker marketing, showings & applications
  • Equal written screening criteria (Fair Housing / FCRA)
  • State-compliant leases, disclosures & renewal tracking
📊

Financial Reporting & Dashboards

Clear financials and portfolio dashboards that give real visibility into performance.

  • Property-level P&L statements
  • Portfolio cash flow summaries
  • Occupancy & vacancy reporting
  • Budget vs. actual variance analysis
⚙️

Back Office Setup & Systems

We configure and run your systems to one consistent standard from day one.

  • Buildium setup, cleanup & optimization
  • Standard chart of accounts & naming conventions
  • QuickBooks Online for any non-property entities
  • Process documentation & workflow training
🗓️

Monthly Close, On Schedule

A disciplined four-phase close so statements go out the same week, every month.

  • Rent & income posting and reconciliation
  • Expenses, vendor payments & approvals
  • Bank & trust reconciliation with controls
  • Owner statements, distributions & reporting
Our Technology Stack

Property management technology, done right

Platforms built for property management — integrated, cloud-based, automation-assisted, and scalable as your portfolio grows.

🏘️

Buildium

System of record for property accounting: tenant ledgers, owner statements, vendor AP & 1099s.

📗

QuickBooks Online

Accounting for any non-property entities you operate — never a duplicate of your property books.

💳

Online Rent Collection

ACH & card rent payments processed through Buildium.

📑

Ramp & Bill Pay

Corporate cards, AP, and expense management for the management company and non-property entities.

📊

Custom Dashboards

Portfolio KPIs, occupancy, and cash-flow reporting.

🤖

Automation & AI-Assisted Review

Smart checks flag anomalies and reconciling items before they reach your reports.

MPMS provides bookkeeping and back-office services. We are not a CPA firm or law firm — financial reports don't replace a tax return or legal advice. Run a service or trade business instead of property? See Industries.

Not sure which level you need?

Start with a free 30-minute portfolio assessment. We'll review your setup and recommend exactly which offering fits — no obligation.

Request Your Free Assessment